Leadership
Opportunities
Descriptions of Officers and Committee Chairs
>President
>President-Elect
>Immediate
Past President
>Executive Director
>Secretary
>Treasurer
>Directors-at-Large
>Student Representatives
>Student Representative-Elects
>Succession of Leadership
President
Policy
Number: 100-01
Date of Last Revision: Jan 2001
Purpose
of Policy
To be the leader and presiding officer of the Wisconsin Academy
of Physician Assistants and it's Board of Directors.
Policy
The President shall be elected by the general membership as
President - Elect the year prior to taking office as President.
The President is the chairperson of the Board of Directors.
In accordance with parliamentary rules(Sturgis), the President
may not propose, second, or debate a motion while acting as
presiding officer. The President's vote is only exercised in
the event of a deadlock or tie vote of the Board.
Responsibilities
-
The
President shall have an orientation meeting to discuss responsibilities
of each new BOD member and committee chairperson prior to
the first full BOD meeting of his/her term. The President
shall have assembled a leadership packet consisting of the
WAPA Constitution & Bylaws, minutes of the last annual
business meeting and Board of Director's meeting, and the
current policy and Procedure manual for delivery to each new
Board member and Committee Chairperson must be a member in
good standing of the AAPA as well as WAPA
-
Act
as legal head of the WAPA
-
Supervise
the WAPA and its employees
-
Represent
and speak for the WAPA to other organizations and to the public
-
Preside
over all general membership meetings and prepare the agenda
for the general membership meeting
-
Appoint
and remove as necessary committee chairpersons with approval
of the Board
-
Establish
standing committees with Board of Director approval
-
Sign
letters and documents necessary to carry out the will of the
organization
-
Serve
as chairman of the Board of Directors and prepare the agendas
for the Board of Directors meetings and call special meetings
as needed
-
Keep
informed of and insure that any problems from the membership
are dealt with in a timely manor
-
Sign
checks for the organization in the absence of the Treasurer
-
The
President is a member and chair of the Executive Committee
Procedure
Submit and adhere to the policy statement as noted above and review
and update as necessary.
Authority
WAPA Constitution Article VII
WAPA Bylaws Article IV, Section 2
Approved October 6, 1982
Revised & Approved: 12 Oct 1985
Revised & Approved: 11 Jan 1986
Revised & Approved: July 1990
Revised & Approved: May 1991
Revised &Approved: Jan 2001
President-Elect
Policy
Number: 100-02
Date of Last Revision: Jan 2001
Purpose
of Policy
To delineate the office of President - Elect of the WAPA
Policy
President- elect is an officer elected by the membership of
WAPA and must be a member in good standing of the AAPA as well
as WAPA
Responsibilities
-
Attend
¾ of all officially designated Board and Academy business
meetings or risk forfeiture of office. The President- elect
is a voting member or the Board.
-
To
uphold the responsibilities of a Board member as outlined
in the Academy Bylaws
-
To
succeed to the presidency at the conclusion of the first elected
year
-
To
assume the duties of the President in his/her absence
-
To
serve as committee chairperson or member if appointed
-
To
be responsible for election of Academy officers as outlined
by policy (Nominations & Elections) and Guidelines for
running the General Business meeting.
-
To
serve as a delegate to the AAPA House of Delegates
-
To
attend the Constituent Chapters Officers Workshop (CCOW)
-
Periodically
review and recommend revisions of this policy
-
Periodically
review and recommend revision of the WAPA policy manual as
needed
-
Member of the WAPA Executive committee
-
Moderate
the open forums at CME meetings
-
Attend
the AAPA North Central Regional meeting
Procedure
The election of Academy officers will be conducted as outlined
in the Nominations/Election Policy Statement. If the position
of president-elect becomes vacant, the vacancy will be filled
per policy in the Academy Bylaws Article III, Section 1d.
Authority
WAPA Constitution and Bylaws as directed by policy set forth
by the Board
Approved:
October 1982
Revised 8/85, approved 1/11/86
Revised & approved 1/16/88
Revised & approved 6/1990
Revised & approved 1/2001
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Immediate
Past President
Policy
Number: 100-03
Date of Last Revision: Oct 2000
Purpose
of Policy
To delineate the responsibilities of the office of Immediate
Past President of the WAPA
Policy
The Immediate Past President is a voting member of the Board
for a term of one (1) year. S/he must be a member in good standing
of the AAPA as well as the WAPA.
Responsibilities
-
The
primary duty of the Immediate Past President is to serve as
informational resource to the President and the Board.
-
To
attend ¾ of all officially designated Board and Academy
business meetings or risk forfeiture of office.
-
To
uphold the responsibilities of a Board member as outlined
in the Academy Bylaws.
-
To
chair the Long- Range goals committee as outlined in that
Policy statement.
-
To
periodically review and recommend revisions to this policy
statement.
Procedure
n/a
Authority
WAPA Constitution and Bylaws
Approved:
5/87 per BOD
Revised: October 2000
Executive
Director
Policy
Number: 100-04
Date of Last Revision: 01/2001
Purpose
of Policy
To delineate the responsibilities of the Executive Director
of the WAPA.
Policy
The Executive Director (ED) is appointed by the President and
approved by the Board of directors and is responsible to the
Board. The ED needs an extensive knowledge of planning and administering
voluntary organizations and experience with business methods.
In addition, s/he needs the ability to adapt to a constantly
changing board. S/he should have the skill and the willingness
to assist officers, committees, and members; and to direct credit
and appreciation to members rather than him/herself. S/He must
stand aloof from politics and rivalries between members and
his/her devotion must be to the over-all good of the WAPA. The
ED provides the continuity of policies, work, and programs in
the Academy whose voluntary leadership is regularly changing.
Responsibilities
-
Working
within the established management agreement, the ED will report
to the Board of Directors and follow their direction through
the President and/or Executive Committee.
-
Coordinate
the day to day administration of the Academy, serve as a consultant
on management and policy issues, and direct the activities
of staff in order to accomplish the various goals established
by the WAPA.
-
Other
responsibilities include, but are not limited to:
-
Attend
Board and other special meetings of the Academy and to
report his/her activity between meetings.
-
Assist
in the development and implementation of policy that meets
the needs of the Academy in regards to finances, membership
recruitment and retention, education, socio-economic issues,
and the overall functions of the Academy's Board and committees.
-
Serve,
if needed, as a WAPA representative before various government
agencies, third party payers, etc. and monitor established
issues within these categories, along with coordinating
political action strategies.
-
Coordinate
the solicitation of corporate support for the Academy.
-
Supervise
the normal administrative functions of the Academy including
the appropriate filing of reports and tax returns, as
well as insuring the timely distribution of dues statements,
newsletters, and other Academy communications.
-
Reviewing
all Academy contracts and approving all disbursements,
along with maintaining accurate membership and financial
records.
-
Submit
for review an accurate monthly report as to the activities
and time allocated to WAPA functions by the ED and his/her
staff.
-
Continually
review and evaluate existing membership programs and develop
recommendations for additional membership services and
benefits as appropriate.
-
Assisting
in site selection, program development, and coordination
of WAPA conferences.
Authority
Sturgis Standard Code of Parliamentary Procedure
Approved:
7/90 by the Board
Revised: Jan 2001
Secretary
Policy
Number: 100-05
Date of Last Revision: Jan 2001
Purpose
of Policy
To maintain and record the minutes of all WAPA Board of Director,
Academy, and special meetings. To be responsible for all WAPA
communications.
Policy
The secretary is a voting member of the Board who will submit
written minutes of Board action and pertinent discussion in
accepted format. The secretary is limited to a maximum of three
consecutive terms of office. This is retroactive to the 90-91
election.
Responsibilities
-
Approve
minutes as recorded by the LASI staff.
-
Keep
action list of all meetings of the WAPA, to be submitted with
the minutes.
-
Responsible
for all communications, and notify all members of all meetings.
-
Notify
the AAPA of all Board members and Committee Chairs following
the first Board meeting of the new Board.
-
Attend
all Board meetings per the Bylaws.
-
Call
special meetings upon written request to the president with
fifteen percent of the membership in the organization as outlined
in the Bylaws.
-
Submit
to The Spectator after the Board meeting, a summation of the
meeting for the general membership.
-
Submit
minutes of all meetings to the WAPA office within thirty (30)
days following the meeting.
-
Attend
all Board meetings.
-
Submit
minutes in the format as outlined by the State Medical Society
staff and Sturgis Code of Parliamentary Procedure.
-
When
the new Board takes office, the secretary elect assumes responsibilities.
Authority
WAPA Constitution & Bylaws and general membership election
Approved:
10/82
Revised & approved: 5/91
Revised: 01/2001
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Treasurer
Policy
Number: 100-06
Date of Last Revision: Oct. 2000
Purpose
of Policy
Serve as a representative of the general membership as a voting
member of the Board of Directors with special emphasis on fostering
financial responsibility and maintaining accountability for
the expenditure of Academy funds.
Policy
The Treasurer shall supervise the collection, investment, and
distribution of all Academy funds. The Treasurer and Executive
Director may transfer funds between accounts and order payment
of Academy bills. The contracted administrative staff will record
all financial transactions of the Academy and document those
transactions to the satisfaction for the Treasurer and the Board
of Directors. A bond shall be obtained by the organization for
the Treasurer and the President of the Academy, and a check
may not be issued for payment of any bill if the amount of the
check exceeds that of the bond unless approved by the Executive
Committee. The Treasurer is limited to a maximum of three consecutive
terms of office.
Responsibilities
-
Attend
¾ of all Academy Board meetings, general business meetings,
and other meetings as necessary.
-
Sign
all checks issued by the Academy after verifying appropriateness
of the expenditures by evaluation of a correctly completed
WAPA voucher which must accompany the check which is to be
signed. Checks are to be approved only if accompanied by appropriately
completed receipts, vouchers, and/or purchase orders. The
Treasurer shall direct the Administrative staff to complete
vouchers for outside organizations and review them prior to
check approval. The Treasurer will keep a separate file of
all vouchers for the current year and make the information
available for the Board as necessary.
-
Develop
and/or institute with the assistance of the Executive Director:
-
Proposals
for the investment of Academy funds
-
Forecasts of the financial implications of any Board or
committee decision or decision option, at the request
of the Board
-
Supervise
the transfer of funds between accounts by the Executive Director
as necessary for the smooth financial operation of the Academy.
-
Present
a Treasurer's report at every Board meeting and at the annual
Business meeting to include a breakdown of expenses/income
from the most recent WAPA programs.
-
Maintain
a cash flow statement comparison of income/expenses for at
least the past five years, and quarterly cash flow statement
comparisons for at least the past two years which will be
presented to the Board and membership as requested by the
Board.
-
Work
closely with the WAPA convention manager and CME Geographic
chairperson(s) in compiling budgets for each WAPA sponsored
program.
-
Insure
that the contracted Administrative services for the Academy
provide detailed descriptions of services provided and maintain
accurate records of all Academy transactions.
-
Maintain
and review on a regular basis a file documenting services
provided by the contracted Administrative staff on a day-to-day
basis, and report any potential problems to the Board.
-
Serve
as a member of the Executive Committee.
-
Help
develop and maintain Academy budgets.
-
Perform
other duties as assigned by the President and/or the Board
of Directors.
Authority
WAPA Constitution and Bylaws, and the WAPA general memberships.
Approved:
October 1982
Revised January 1986
Approved Jan 10, 1987
Revised and approved Jan 1991
Revised October 2000
Directors-at-Large
Policy
Number: 100-07
Date of Last Revision: Jan 2001
Purpose
of Policy
Define the function and responsibilities of the office of Director-at-Large
of the WAPA.
Policy
Each Director-at-Large (DOL) shall be one of two DOL elected
by the WAPA members during annual elections as outlined in the
Policy Statement on Election of WAPA Officers. Each DOL must
be a member in good standing of the WAPA. DOLs are limited to
two consecutive full terms of office. This is retroactive to
the 90-91 election.
Responsibilities
-
Attend
¾ of all officially designated Board and Academy business
meetings or risk forfeiture of office.
-
To
uphold the responsibilities of a Board member as outlined
in the Academy Bylaws, Article III.
-
Be
familiar with all issues being acted upon by the Board
-
Maintain
open communications between the Board and Academy membership.
-
Serve
as committee chairperson if appointed by the President and/or
other duties as directed by the President.
-
Periodically
review and recommend revisions of this policy as needed.
-
Oversee
standing committee's as assigned by President
Procedure
The election of DOL of the Academy will be conducted as outlined
in the Policy Statement for Nominating/Elections Committee (Election
of WAPA officers)
Authority
WAPA Constitution & Bylaws, and as directed by policy set
forth by the Board.
Approved:
October 1982
Revised January 1986
Approved June 13, 1986
Revised & approved January 1991
Revised & approved Jan 2001
Student Representatives
Policy
Number: 100-08
Date of Last Revision: January 2001
Purpose
of Policy
To define the function and responsibilities of the PA Student
Representatives to the WAPA Board of Directors.
Policy
The Student Representatives shall serve as voting members on
the WAPA Board of Directors and will represent the physician
assistant student body at their respective institutions. The
student representatives shall serve as a liaison between the
Board of Directors and the student body and will fulfill the
responsibilities of the student representative position.
Responsibilities
-
Attend
¾ of all WAPA Board, special, and annual business meetings
or risk forfeiture of office.
-
Encourage all PA students to join the WAPA as a student member.
-
Bring
concerns of the student population to the Board of Directors.
-
Encourage
student participation in WAPA CME programs.
-
Inform
PA students about the Francis Lohrenz MD Academic Award and
the Ben Lawton MD Scholarship along with the history of each
and encourage students to apply.
-
Submit
articles to The Spectator regarding PA student activity.
-
Keep
abreast on the current PA and health issues on a state and
national level.
-
To
be familiar with the WAPA Constitution and Bylaws.
-
To
be familiar with the WAPA Constitution and Bylaws.
-
Coordinate
with the WAPA President or designee to speak to the class
of senior and junior students as the case may be, but especially
at the end of their second senior rotation concerning the
history of the PA concept, Wisconsin State laws governing
the PA, the WAPA and its benefits for members. Provide current
data on employment opportunities and other related data. The
Student PA Representative shall contact the President to arrange
time and place for this presentation.
-
Insure
newsletter dissemination to all WAPA junior and senior PA
members in coordination with the WAPA staff.
-
Review
and update this Policy Statement from time to time as necessary.
Procedure
The PA Student Representative is elected according to their
policy by their fellow classmates and takes office following
the WAPA general business meeting for a term of one (1) year.
Authority
WAPA Constitution and Bylaws and as set forth by the Board of
Directors.
Approved:
9/80
Re-written & approved: 1/11/86
Revised & approved: 1/16/88
Revised & approved: 1/91
Revised: 01/2001
Student
Representative-Elects
Policy
Number: 100-09
Date of Last Revision: Jan 2001
Purpose of Policy
To define the function and responsibilities of the PA Student
Representative-elect to the WAPA Board of Directors
Responsibilities
-
To
assume the duties of the Student Representative in the absence
of the designated Student Representative.
-
Attend
all Board meetings and other functions as designated by the
Board of Directors.
-
Read and understand the responsibilities of the Student Representative
as outlined in the policy statement for PA Student Representative.
-
Is
not a voting member of the Board of Directors unless the Student
Representative is absent.
Procedure
The PA Student Representative-elect is elected according to
their policy by their fellow classmates and takes office following
the WAPA general business meeting for a term of one (1) year
upon the retirement of their predecessor.
Authority
WAPA Constitution and Bylaws and as set forth by the Board of
Directors.
Approved:
9/80
Re-written & approved: 1/11/86
Revised & approved: 1/16/88
Revised & approved: 1/91
Revised: 01/2001
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Succession
of Leadership
Policy
Number: 100 - 10
Date of Last Revision: October 2000
Purpose
of Policy
To establish a mechanism for assumption of the office of the
President in the event the sitting President is unable to perform
the duties of the office for personal reasons or due to incapacitation
by reason of illness, injury, or death.
Policy
In the event that the sitting President of the WAPA becomes
incapable of performing the duties of the office, those duties
shall be assumed by the Immediate Past President.
Responsibilities
N/A
Procedure
-
Upon
notification that the seated President will be unable to perform
the duties of that office, the Immediate Past President shall
assume the office of President until such time as the president
can assume the duties of office OR the remainder of the term,
whichever comes first.
-
In
the event that the Immediate Past President's office is vacant
for any reason, the office of the President shall be filled
by the Executive Vice President.
-
In
the event that both the Immediate Past President and the Executive
Vice President are unable to fill the President's seat, the
President-elect shall be offered the opportunity to assume
the role of President early.
-
If
the President-elect does not feel s/he is ready to assume
that role, the Board of Directors shall meet in special session
to choose an individual they feel is qualified to function
as the President of the WAPA.
Authority
WAPA Board of Directors
Approved:
April 28, 2001
